Transportation Institute Administrative Assistant Job Opening 

Transportation Institute

Administrative Assistant


The Transportation Institute, a maritime trade association,( is looking for a new Administrative Assistant to work in our Seattle office.

Frequent Duties

  • Research and monitor maritime-related news, legislation, data, and history
  • Compose memos, letters, and emails on behalf of the director
  • Maintain and update Outlook calendar and contacts
  • Organize and maintain computer files and folders
  • Arrange travel (online with Expedia, Orbitz, etc.)
  • Prepare activity and petty cash reports for submission to East Coast office
  • Maintain petty cash account
  • Problem solving

Additional Duties

  • Assist with planning and publicity of events involving the Transportation Institute
  • Advise on social media opportunities and media strategy
  • Produce printed materials for events and meetings

Office Management duties include:

  • Phone reception
  • Light bookkeeping (petty cash checking account)
  • Filing
  • Office equipment maintenance
  • Ordering supplies

Computer maintenance/troubleshooting duties include:

  • Monitor computer security issues
  • Install any new software or equipment
  • Call tech support to assist with large problems

Required Qualifications

  • Must be an undergraduate attending college
  • Must be able to work minimum of 6 hours a week in the morning
  • Strong attention to detail skills and self-starter mentality
  • Ability to communicate via email and telephone and deal with ambiguity

Desired Qualifications

  • Experience with basic office duties
  • Solid background in PC computers and applications
  • Basic Knowledge of Microsoft Office software

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